First, put yourself in their shoes. Envision this person receiving 100s of books, CDs, cards, gifts and letters a week from unknown, grateful friends nationwide just like you. They are so busy that, despite their deepest desire to personally respond, help, meet or even greet every person who reaches out to them, they cannot.
The staff has to constantly be answering this question, "In the big scheme of things, understanding God's calling on my boss' life and time, is this new request, book, CD, card, call or whatever, imperative to the fulfillment of God's purposes in their life?"
If not, they say no.
If maybe, they consider it.
If yes, they put you through.
So, your main work occurs before they hear from you:
- 1. Clarify your big WHY? Be honest: Exactly WHY do you want this person's attention?
- 2. Once you have the answer to your own WHY, step into their shoes and answer this question, "Is this WHY a compelling enough reason to bother my boss for two hours, two minutes or two seconds?" If yes... proceed to #3. -- If no, either rework your WHY until it is, or send the request along with a personal note and pray.
- 3. Do an internet search, and/or reach out to people who might know people, until you find her assistant or at least someone in her inner office.
- 4. Call that person directly.
- 5. Introduce yourself with your short elevator pitch (what God has you on earth to do).
- 6. Politely, in 30 seconds or less explain the "what's in it for your boss" part of the above scenario.
- 7. Be ready with your "call to action" should the gatekeeper give you any opportunity to answer the spoken or obvious question, "What exactly are you asking us to do?"